AI Accounts Payable and Invoice Processing Quiz

Answers and explanations appear as you take the quiz.

1. In three-way matching, which document is added to the invoice and the purchase order?
   • The customer's remittance advice
   • The vendor's tax registration form
   • The goods receipt
   • The monthly bank statement
2. Invoice 1043 was paid last month, and invoice 1043A arrives with the same vendor, amount and date. Which capability is designed to catch it?
   • Three-way matching against the purchase order
   • Duplicate detection that scores near matches on number, amount and date
   • Approval routing by department
   • General ledger code suggestion
3. A supplier emails new bank details just before a large payment. What control does the guide recommend?
   • Verify the change using contact details already on file
   • Call the phone number provided in the email
   • Approve it if the invoice matches the purchase order
   • Let the extraction model's confidence score decide
4. How does an AI AP system typically handle a non-PO invoice such as a legal bill?
   • It rejects the invoice until a PO is raised
   • It matches it to a goods receipt
   • It suggests a GL code and cost center from how similar invoices were coded and routes it to an approver
   • It pays it immediately because no match is possible
5. Why are arithmetic cross-checks especially important when a large language model performs invoice extraction?
   • Language models cannot read numbers at all
   • The model can produce plausible values that are not on the page
   • Cross-checks remove the need for approvals
   • They make optical character recognition faster
6. How does the guide recommend setting extraction confidence thresholds?
   • One threshold for the whole document
   • Only for invoices above a set amount
   • Only for newly added vendors
   • Per field, according to how much an error in that field would matter
7. What misconception about touchless invoice processing does the guide correct?
   • That it means no people are involved at all
   • That it only works with EDI files
   • That it only applies to PO-backed invoices
   • That it increases duplicate payments
8. Which vendor-master signal does the guide name as a fraud warning sign?
   • An invoice that arrives by email
   • A vendor that uses a supplier portal
   • A new vendor that shares a bank account or address with an employee
   • An invoice with many line items