AI for Event Planners Quiz

Answers and explanations appear as you take the quiz.

1. How should a planner treat a venue shortlist generated by AI?
   • As confirmed bookings
   • As leads to verify directly with each venue
   • As a legally binding quote
   • As more accurate than the venue's own website
2. Which planning task does the guide say AI helps with most?
   • Signing vendor contracts
   • Paying deposits
   • Drafting run-of-show schedules from fixed inputs
   • Performing on-site safety inspections
3. Why should real budget numbers be calculated in a spreadsheet?
   • Chat arithmetic can be wrong and invented unit prices look convincing
   • AI tools cannot display numbers
   • Spreadsheets are required by law for events
   • AI always refuses budget questions
4. What is one useful budget contribution from AI, according to the guide?
   • Guaranteeing the lowest catering price
   • Negotiating with vendors on its own
   • Replacing vendor quotes
   • Suggesting categories you might forget, such as insurance or contingency
5. What does the guide recommend for keeping attendee communications consistent?
   • Letting each channel's AI tool write independently
   • A single confirmed fact sheet that every draft is checked against
   • Sending only one email ever
   • Avoiding any mention of time zones
6. When checking an AI-drafted run-of-show, what should a planner look for?
   • Whether the font matches the brand
   • Whether the AI used formal language
   • Whether times add up, buffers exist and no speaker is double-booked
   • Whether the draft is longer than one page
7. What caution does the guide give about attendee lists?
   • They contain personal data, so check policies and applicable privacy laws before pasting them into a consumer tool
   • They should always be posted publicly
   • AI tools cannot read names
   • They must be translated before use
8. In a structured prompt, what should the model be told to do when a fact is missing from the event brief?
   • Guess the most likely value
   • Use last year's event details
   • Leave the draft unfinished without saying so
   • Flag it rather than invent it